Definitions - Residential Sales

Property Information
* Sub Type	Choose One. * House - Condo - Townhouse - Factory Built - Patio Home - Half Duplex  (Multifamily: Duplex - Triplex - Quadplex), **Bulk * Note that Factory Built homes in the MLS are considered a single, double or triple wide home that originally rolled to the site on its own wheels. It is still considered Factory Built whether or not it still has its own wheels or not. The break-down follows in the Construction and Foundation fields. ** Bulk - formerly multiple unit. THREE OPTIONS TO USE. 1) Enter each parcel separately, 2) Combine and enter one listing as a bulk sale, 3) Combination of the two above options. Refer to the revised rule, 2.21 for clarification.
* List Price	Price per Listing Agreement expressed in a whole number in USD. Auction listings use the opening bid amount. * NOTE: Compare the list price specified on Listing Agreement contract with the Property Data form to prevent inconsistencies between the List Price and the Original List Price before submitting to MLS.
* List Assoc & Office	* Enter the member number and the office number. * Co-Listing
* List Date	Per Listing Agreement.  * "Deliver" to MLS by entering in system or submitting an Office Exclusive form within five (5) business days of List Date. OR Get the Office Exclusive Form 9 to NORES.
* Expire Date	Per Listing Agreement. Expire - Extend - Termination Date in MLS cannot exceed six (6) months beyond the List Date for all property types.
* House Number	* Important: Enter numerical characters only. Field is not for directions, the legal, or intersections. * Example - enter '560' not the word "Box". * Likewise, leave off the following examples: Tract, Lot, Block, Hwy 51, or Garnett &.
* Street Direction	Required if Street Direction is part of Address: N - E - S - W - NE - SW - SE - NE - NE Corner - NW Corner - SW Corner - SE Corner.
* Street	Use www.USPS.com as source, never use the tax records to confirm the spelling of an address.
* Street Type	Examples: East Avenue, Street, Road, Circle, Ridge. Rural Routes use either Road or Street.
Unit / Building Number	For Condo's.
* County	Choices are equivalent to Quick Search options.
* Subdivision or Condo Name	* Use the tax record name as the source. * Condo names are found in the LEGAL Description for most counties. * Unplatted: enter [COUNTY NAME] UNPLATTED
* Tax Parcel / Account Number	* Will auto-fill county data from Realist using the property address on most listings. The following fields will populate from the tax records, if available, and designate the courthouse as the source: Tax Amount, Tax Year, Legal Description, Year Built, House Square Footage, and Lot Square Footage. * MarketLinx Add/Edit searches for the address in Realist to import tax data to the listing and place the courthouse as the source where required. * Account number can be copied and pasted to this field before saving the listing as Active. * It is common for vacant land and commercial zoned properties not to have a physical address displayed on the tax records.
MLS and Tax Information
* City / * Zip / Zip + 4	* Required. * The post office web site is an excellent resource if mail is received at this address. First, enter the address and the post office site will return results with spelling errors corrected.
* Township / * Range / * Section	* Required. Use the tax record data, or The University of Oklahoma made this resource for NORES. * Format is important. Example Township = 19N, Range = 14E, and Section 01 to 36 (2 characters) * Identifies the square mile and is more accurate than the old Map Coordinate field.
* Legal Description	* Refer to the tax record. * Field will hold 256 characters. For long legal descriptions, enter the minimum shown in the Rules. Example "T19N, R14E, S01, [county] or [subdivision]. Call office for long legal."
Owner Name / Phone	Not required, but may be helpful to other REALTORS® and the occupant when making showing arrangements.
Census Tract	Census data.
* Stories	Enter how many levels in the home.
* Homestead	Yes or No. Refer to the tax record.
* Year Built	Enter a four-digit year. "2006" instead of "06".
* Year Built Source	Options: Courthouse - Appraiser - Builder - Owner.
* School District	* Enter the school district that receives property tax monies for the education of children within its boundaries. * Begin with the school district shown on the tax record. Another good Resource. * A district can be either Independent (I) or Dependent (D).  * Dependent districts do not complete grades through 12 and are "dependent" on another district. Examples include Keystone (15), Lone Star (54), Anderson (65), and Osage (M7) are dependent are other districts to complete grades 9 through 12.
* Grade / Middle / * High	Confirm the individual school names with the district above as the source. Call the superintendent's office, not the school or copy from another listing. * Parents in a dependent district can choose another to complete the educational requirements for their children. * Example: a 9th grader at Leonard could attend school at either Bixby, Jenks, or Broken Arrow without obtaining a transfer from Leonard. All others must follow each districts transfer procedures.
* Home Square Feet	Primary Residence Only. An exact number of house square feet per approved source. Otherwise, the field will accept zero (0). * Field is not mutually exclusive with the HOUSE SIZE range.
* Home Square Feet Source	House SF source options when reporting an exact number. * Field will accept zero. * Appraiser - Building Permit - Court House - Not Reporting SF * The 'Not Reporting SF' selection will change the field's number to zero when the listing is saved.
Home Square Feet 2	The NORES Board of Directors approved adding two additional SF fields. Update 6/2010. Exact number of square feet in this field is for the Primary Residence Only and is not intended for any other structure on the property.
Home Square Feet Source 2	Required if a value for Home Sq Ft 2 is one or greater. House SF source options when reporting an exact number. * Field will accept zero. * Appraiser - Building Permit - Court House - Not Reporting SF * The 'Not Reporting SF' selection will change the field's number to zero when the listing is saved.
Home Square Feet 3	Exact number of square feet in this field is for the Primary Residence Only and is not intended for any other structure on the property.
Home Square Feet Source 3	Required if a value for Home Sq Ft 3 is one or greater. House SF source options when reporting an exact number. * Field will accept zero. * Appraiser - Building Permit - Court House - Not Reporting SF * The 'Not Reporting SF' selection will change the field's number to zero when the listing is saved.
* Tax Amount	Refer to the tax record and enter a whole number. The field will accept zero for new construction.
* Tax Year	Enter the four-digit year representing the tax amount shown. "2000" is the minimum the system will accept.
* Lot Size SF	* Refer to the tax record or Realist as the data source. * If measuring via Realist, disclose how you obtained this number in the Remarks section. * The system will calculate the searchable Acres field automatically. * The Acres to LSF calculation is 43,560 x [acres] = lot square feet.
House Size - Approx SF Range	* Select one option for the House Size Range in 250 SF increments. * Use with or without the exact number 'House SF' field above.
Broker and Disclosure Information
* Internet List	Yes or No. Default is Yes. *  The listing will appear on public sites, such as http://tulsarealtors.com, http://realtor.com, and any company/associate site with the ability to search IDX listings. Virtual Office Websites (VOW)
* Address Public	Yes or No. Default is Yes. * Applies to IDX and VOW sites, such as http://tulsarealtors.com and company/associate sites searching MLS listings. * "No" means The seller does not want their property address visible outside the MLS. Note that the "Internet List" field must be "Y".
* Allow Comments / Reviews	NAR mandated. Default is YES. * If �yes� is selected, comments (or reviews) of the property by persons other than the listing broker may be posted for display on a website this includes but is not limited to, any 3rd party site such as; blogs, Facebook, Craigslist, Trulia, Zillow, YouTube, etc. * Participants/Users should not post property information to those sites that allow comments by users unless the seller has selected "yes."  * GTAR's Facebook Application will begin filtering these listings Monday, July 27, 2009. If your seller has not selected "allow comment/review = y" then the listing will not display on your Facebook Profile. VOW
* Allow AVM	NAR mandated. Default is YES. Automated Value Method * Is an automated valuation of the property listings which may be displayed on a Participant's website. * An automated valuation of the property listing or a link to an automated valuation of it may be displayed adjacent to the listing on a NORES participant�s website. VOW
* Flood Notice Required	Yes or No. * Contact the Public Works Department of the property's city on whether or not they send any flood notices about the property.
* OREC Disclosure Type	OREC - Disclosure Act Info Forms- Disclosure, Disclaimer, or Exempt. Contact OREC with questions regarding their form. Toll-free: [phone]
* Listing Agreement Type	Types of Listing Agreements -Variable Rate
* Cooperating Broker Compensation	Expressed as Dollar or Percent. The amount of compensation the listing broker is offering to the selling broker in the transaction. MLS does not determine.
* Will Accept Delivery	Yes or No. Broker Relationship Act (BRA)
* Type of Broker	Single Party or Transaction. Broker Relationship Act (BRA)
* Limited Service	Yes or No. Broker Relationship Act (BRA)
* Occupied	Yes or No.
* Keybox Type	Options: Keybox (KB) - Floating KB - Combo KB - None
* Showing Contact	Options: Call Agent - Call Owner - Call Tenant - See Remarks (see REALTOR Remarks)
Room Information
* Number of [...]	* [Bedrooms, Full Baths, Half Baths, Number of Living Areas] are limited to a maximum of 15 each. * Multi family types (Duplex, Triplex, Quadplex) - count one unit's rooms for each of these fields then enter the remaining unit's information in the Public Remarks.
How MLS Calculates the Number of Rooms	* The field will calculate the number of rooms based on the completed "Room Descriptions" section of the Residential Property Data Form, excluding all bathrooms. While some rooms may have multiple Uses, such as a bedroom, office, game room, or another living area, we count it only once. Other REALTORS and clients will expect to see every room stated on the listing Reports actually in the home. * Kitchen, Den/Family, Living rm., Office, Dining, Game/Rec, Utility, Hobby, plus the # of Bedrooms will total the # of Rooms field. NORES staff can override in case the home has more than four bedrooms or the MLS Participant requests to show zero number of rooms. Listing data accuracy is very important to everyone involved.
* # Fireplaces	Count the number of Fireplaces. If one or more then the Fireplace Description field becomes required.
* Garage Capacity	Enter the maximum number vehicles that can be parked in the main garage between zero and nine. A second garage choice is available in the 'Additional Buildings' field. If one or more entered then the Garage Description field becomes required.
Room Descriptions
All other Rooms	* Most are not required, but fields are important. * Count each room only once. If a room could be used for multiple purposes, such as a Family room or another bedroom, account for it only once. Be factual.. * Example: If three (3) bedrooms added above then the bedroom descriptions are required for up to the "3rd Bedroom".
Finance / Warranty Information
* Short Sale	Yes or No. Refer to the Rules for usage on potential Short Sales. Definition and Use. Short Sale as Contingent.
* Corporate/Relocation	Yes or No. Is the property corporate owned? When to change status to Pending? What is Pending?
* Lender Owned	Yes or No.
* Assumable Loan	Yes or No.
[current loan info]	Adjustable Rate Mortgage, Interest Rate, PITI, Loan Type, Years Remaining, Non Qualifying, Loan Balance, Lender Name.
* Finance Options	Select types of financing offered or available for this transaction.
* Warranty	Easier to search for 'As Is' properties using this field than using the Remarks field.
* Possession	Choose one. When can buyer take possession of property?
Home Owners Association (HOA) Information
	** Required if a CONDO subtype:
** Percent Interest	* The partial ownership being sold expressed in a percent or decimal amount. * Located in the Legal Description. Example: '0.0125' or '1/13'
** Conversion	Yes or No. Were the Condos first an Apartment? The answer can be found in the covenants.
** Refusal	Yes or No. The HOA has first right of refusal of the buyer.  Information found in the addition's covenants.
** Pets Allowed	Yes or No.
** Condo Fee Includes	Choose all that apply.
	**  Required if HOA Mandatory = Yes.
* HOA Mandatory	Yes or No - Are Home Owners Association (HOA) dues required? * A Yes answer triggers two conditionally required fields: HOA Fee and HOA Fee Schedule for information.
** HOA Fee	* Enter condo or home owner association fee in USD. * Required if HOA field is Yes.
** HOA Fee Schedule	* Required if HOA Fee amount added. * Options are: Monthly - Quarterly - Semi Annual - Annual
** HOA Amenities	Amenities for the Condo or Home Owners Association, AKA. Community on Realtor.com. 'Pool Available' means pool is public to its Condo or Home Owners Association members.
Construction Features
* Style	Choose one. Reference article "Listings: Know the Style, Sell the House"
* Direction House Faces	Choose one.
Under Construction	Choose 1) Under Construction or 2) New Construction - Finished
* Construction	Select one. Note that Manufactured and Mobile construction types should designate the Property Sub Type as Factory Built. HUD treats modular housing as stick-built housing. Manufactured Housing Definition - HUD Manufactured Housing Policy
* Foundation	* Select all that apply. * 'Permanently Affixed' is for manufactured or mobile homes that have been placed on a permanent crawl space foundation. Link refers to FHA loan requirements and may not be the same requirements as a site-built home being moved to another location.
* Exterior Siding	Select all that apply.
* Roof Material	Choose one.
* Exterior Features	Select all that apply.
* Patio / Deck	Select all that apply.
* Handicap Accessible	Yes or No.
** Accessibility Amenities	Required if Handicap Accessible = Yes.
* Interior Features	Select all that apply.
** Interior Fireplace Description	Required if " # Fireplaces" is one or more.
** Garage Description	* Required if " Garage Capacity " is one or more. * Great for displaying the details of an over-sized garage or its special features. * 'Car Entry - Side'  means the vehicle enters the garage from the side of the home. * 'Car Entry - Rear' means the vehicle enters the garage from the rear of the home.
* Counter Top Material	* New field for 2010. Select all that apply.
* Flooring	Select all that apply.
Land / Area Features
Lakes & Rivers	Choose one or none. By choosing a water body, the Distance field and Water Amenities become required.
** Distance to Lake / River	Required if selecting a Lake or River.
** Lake / Water Amenities	Required if selecting a Lake or River.
* Senior Living (55 +)	Yes or No. The subdivision is Federally designated as Senior Housing (over 55).
* Fence	Select all that apply.
* Pool on Premises	Choose one. A private pool on the property. Think "Backyard Pool";, not the HOA or Condo community pool.
** Pool Description	* Required if "Pool on Premises" is not equal to None. * Do not confuse the Pool field with HOA Amenities field option Pool Available.
* Lot Description	Select up to four.
* Additional Buildings	Select up to four options. Can include a description of your choice in the Remarks. Example - includes a 40x50 shop.
Energy / Utility Features
* Heat Source	Select None or more. Solar
* Heating System	Select None or more. Heat Pump-Geo Thermal resources: Depart of Energy | Consumer Energy Center | Energy Star
* Cooling	Select None or more. Evaporative Cooling | Evaporative Cooling | Depart of Energy | Consumer Energy Center | Energy Star
* Water Source	Select up to two.
* Sewer	Choose one.
* Hot Water	Select None or more. Solar
* Windows	Select one or more.
* Energy Features	Select None or more. Solar Tubes
* Utility Connections Available	* Select None or more. Utilities may not be on the property, yet are accessible. * Several new choices in 2010.
* Appliance Connections	Select None or more.
* Appliances Included	Appliances that are included in the list price. Select None or more.
* Range Description	Select the Range description. Choose one.
* Oven Description	Select the Oven description. Choose one or two.
Green Rating & Features
* Green Certified	Yes or No. RESNET
** Rating Organization	Required if "Green Certified" = Yes.
** Energy Star Rated	Required if selecting "Energy Star" organization. Select multiple choices.
** HERS Rated	Required if selecting " HERS" organization.
** LEED Rated	Required if selecting "LEED" organization.
** Other Organization Rated	Required if selecting "Other" organization. Manually type the name of rating organization up to 25 characters
Listing Comments
Public Remarks	Guidelines - Public Remarks Rules - Fair Housing Word and Phrase List
REALTOR Remarks	Guidelines - REALTOR (Broker) Remarks Rules
* Directions	Enter valid directions to property. Do not say 'See mapping', 'Call [agent or office] at [phone]', or 'See [web site]'. Instead, offer a starting point or intersection then proceed with directions to the property. Example: from 41st/ Garnett in Tulsa, go South two blocks turning Left (East) on the first road (43rd St). Property is the second building on the left (North). Park behind the building to enter.
Broker Defined
User 1, User 2, User 3	* Suggested uses: record tour and open house dates for office. * Exclude sensitive or confidential information not intended outside the listing office.