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MLS Listing Statuses Defined

  1. MLS Technology Inc.
  2. Knowledge Base
  3. Rules and Regulations

NOTE: In order to enter a listing into the MLS - you will need Add/Edit Privileges from your Broker.

Incomplete

Incomplete Status is defined as a listing that is saved on the MLS Database that is in a "Draft" state. It is considered as "OFF MLS" and "OFF MARKET" as it has never been "Submitted"

  • In this state it is possible for our support staff to assist with correcting errors without the need for the submission of an MLS Change Form or verification of compliance with our rules.

 

Coming Soon

Coming Soon Status is defined as a listing that is not ready to be shown yet but is still being marketed. Offers may not be proposed or accepted while in this status and the listing's remarks along with any adverts MUST contain language regarding the Coming Soon Status as follows "COMING SOON: NO SHOWINGS OR OFFERS UNTIL: [Showing Start Date]"

There are a handful of additional rules regarding this status as highlighted below

(From "MLS Technology, Inc. Rules & Regulations" Section 2.5.2 Requirements for Coming Soon Status - Subsection 3)

  1. The listing must become Active on the Showing Start Date. If the property is not ready on the Showing Start Date, the property must be Withdrawn in the MLS until it is ready for showing. The property shall not be shown and no offers shall be presented until the Showing Start Date.
  2. The Showing Start Date, once entered, can only be extended to a date no later than the eleventh (11th) calendar day from the effective date of the Listing Agreement.
  3.  Days on Market calculations begin when the listing moves to an “Active” status.
  4.  A property may only be allowed in the Coming Soon status one time with the same owner unless the property has been off-market over ninety (90) calendar days.
  5. The Showing Start Date, once entered, cannot be modified backwards (earlier than initially intended).

NOTE: Coming Soon Listings will not syndicate to any public sites (Such as Zillow or REALTOR.com) but will appear on OneHome (Matrix's Client Portal) for your sellers to see in our system.

 

Active

Active Status is defined as any property that has an active Listing Agreement and is able to be shown.

  • Once a Listing Agreement is signed, a property MUST be uploaded within one business day of the contract date of the agreement to the MLS.

 

Active (With Contingent)

Active (With Contingent) Status is defined as a Short Sale or when the sale is contingent on the buyer selling their home and the buyers home is not under contract.

NOTE: If a property fits within a contingent category above - you may also opt to just place it in Pending instead.

The Active (With Contingent) Date of the listing should reflect the date on the Contract of Sale. The Active listing must be updated into this status within 3 business days of the contract effective date.

 

Pending

Pending Status is defined as a property that has gone under a Contract of Sale. A listing is considered Pending when the contract is signed by both the buyer and seller. Financing is not relevant to this MLS status, once the contract is signed the listing must be changed to Pending. The Pending Date of the listing should reflect the date on the Contract of Sale. The Active listing must be updated into this status within 3 business days of the contract effective date.

  • A Pending listing requires a defined Anticipated Closing Date (ACD). A fine will be issued if the ACD is not updated within 30 days past the defined ACD.

NOTE: Pending listings do not expire.

 

Withdrawn

Withdrawn Status is defined as a listing that has an active Listing Agreement but is not able to be shown or fits into one of the following categories:

  1. The Listing Agreement remains active - but the property is unable to be shown
  2. The property was mistakenly entered into an Active status before it was ready to be shown
  3. The agreement, or some element of the contract, is currently "On Hold".
  4. The listing needs to be displayed as Off-Market for any other reason.
  • If a property is in Withdrawn for 90 days, or more, the DOM and CDOM will reset. Otherwise, the DOM and the CDOM will be paused for the duration of the Withdrawn Status and will resume when the listing is placed back into an Active status.
  • Withdrawn, unlike Released, is still considered as "ON MLS" but "OFF-MARKET".

NOTE: Withdrawn Listings still abide by the expiration date entered when the listing was made active and will expire accordingly.

NOTE: Properties considered "ON MLS" (Such as Withdrawn Properties) cannot be re-entered as new listings as they will be considered as a duplicate.

 

Expired

Expired Status is defined as a property in which the Listing Agreement term length has expired.

  • Listings will automatically Expire on the date listed as the Expiration Date.
  • Listings that are due to Expire withing 3 days - can be re-entered as a new listing and will not be considered a duplicate.
  • Expired Listings are considered to be both "OFF MLS" and "OFF MARKET"

 

Released

Released Status is defined as a property in which the Listing Agreement has been completely terminated and the listing needs to reflect the changes in the contract status.

  • Released is NOT to be used to make technical corrections to a listing or as a means of data manipulation (such as improper address, mapping, or marketing) as this goes against MLS Rules for data manipulation.
  • Released is NOT to be used as a supplement to Withdrawn Status.
  • Released is considered to be both "OFF MLS" and "OFF MARKET"

 

Closed

Closed Status is defined as a status to be used after the property's Contract of Sale terms are completed and the property has officially changed ownership into the buyers hands.

  • Closed Properties must be updated within 5 business days of the completion of the sale.

 

Leased

Leased Status is defined as a status to be used after the property's Lease Contract terms are in effect and the property has officially changed ownership/lessee status into the lessee's hands.

  • Leased Properties must be updated within 5 business days of the completion of the sale.

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