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Listing Manager Guide: Changes, Features & Training Resources

Ethan Long
Updated

Overview

Listing Manager is the new listing input system, replacing the Add/Edit tool you've been using in Matrix. 

If you've been entering listings with us for a while, you know Add/Edit hasn't changed much, as it's been the same experience for over a decade. Listing Manager is a complete overhaul of that process.

The updated interface is fully responsive, meaning it works cleanly across desktop, tablet, and mobile devices. The UI has been modernized throughout, and the platform is built to support new features and improvements going forward.

Beyond the visual updates, we've also rethought how the input form itself is organized. Fields have been rearranged into a more logical flow, and several field names have been updated to be clearer and more user-friendly. If something looks different from what you're used to, it's likely been moved to a more intuitive spot or given a more accurate label.

What's New: Changes & Additional Features

Listing Manager brings a number of meaningful updates, from how the input form is laid out to entirely new tools designed to save you time.

Reorganized Input Layout & Updated Field Names
The listing input form has been redesigned with a more logical flow. Fields have been regrouped so that related information is easier to find, and several field names have been updated to be more accurate and user-friendly. If you're looking for something that seems to have moved, check the section it logically belongs to as most changes will feel intuitive once you're in the system.

Photography Portal 
A new photography portal allows someone outside the MLS, such as a photographer, to upload photos directly to a listing without needing an MLS login. Here's how it works:

  1. From the listing input, the agent clicks the Photographer Access button and sends an invitation by entering the photographer's email address.
  2. The photographer receives an email with a link, confirms their identity, and uploads photos directly to the listing.
  3. The agent reviews the submitted photos and approves them before they go live on the listing.

This keeps the agent in control while removing the hassle of coordinating photo transfers.

AI-Powered Features
Listing Manager introduces multiple AI tools built directly into the listing input process:

  • Public Remarks Generation — The biggest addition. AI drafts the public remarks for your listing based on the property data entered, giving you a strong starting point that you can review and edit before publishing. You can pick from 3 different remark generation modes: Standard, Playful, or Professional.
  • Photo Caption Generation — AI automatically generates captions for your listing photos, saving time on a task that often gets skipped.
  • Auto-Tagging from Photos — AI analyzes your listing photos and automatically identifies property features — things like a pool, hardwood floors, or a fireplace — and tags the corresponding fields in the listing input. This helps ensure your data is complete and accurate without manual cross-checking.

Webinars and In-Person Training for Listing Manager

In preparation for the launch of Listing Manager, our trainers have dedicated many classes for Listing Manager.

Please register for one on our training calendar today!

Training Videos

WHAT CHANGES ARE COMING TO ADD/EDIT?


NEW EXCITING FEATURES!

 

UPDATING LISTINGS WITHOUT ADD/EDIT PERMISSIONS

Listing Manager Property Data Forms

Residential Sale Property Data Form

Residential Lease Property Data Form (Adding Soon)

Vacant Land Property Data Form (Adding Soon)

Commercial Sale Property Data Form (Adding Soon)

Commercial Lease Property Data Form (Adding Soon)

Change Logs by Property Type

Residential Sale Change Log

Residential Lease Change Log (Adding Soon)

Vacant Land Change Log (Adding Soon)

Commercial Change Log (Adding Soon)

Need Help?

If you have questions or need assistance with Listing Manager, our support team is ready to help.

MLS Technology Inc Support:

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